From when the first bell rings to start the school day we all have too much to do, but there’s not much more you can do to squeeze 60 minutes of solid work into every hour. Or is there? The following programs take different approaches to making every minute in the classroom count by scheduling and prioritizing the day’s tasks and events.
None of the four programs that follow are made specifically for school use, but are flexible enough to be adapted. In fact, they are just as useful for students as for teachers and a school’s administration –- maybe more.
You can’t be in two places at once, but any of these programs can make you more efficient at school and hopefully a better prepared educator. Regardless of whether you use a iPhone, iPad, PC, Mac, Chromebook or Android, there’s something here to make every minute count.
The 30/30 app can efficiently plan your day down to the minute and stuff more into the day without ever leaving your phone’s screen. That's because it runs on an iPhone and lets you do more with gestures than any other program does.
For instance, rather than digging through nested menus, if you want to delete an item, just swipe to the right or shake the phone to undo something. A two-finger tap moves the current task to the top of the list.
The big difference with 30/30 is that the interface is like no other app. To set up an item, like a reading period, type in its name (like “independent reading”), how long it will last and what icon you want it to show when time is up. The main screen always shows what the current task is and how much time is left.
To get the most out of 30/30 you need to buy in to its philosophy of 30 minutes of uninterrupted work is about all anyone – teacher, student or staff – can efficiently put up with. It’s a little looser than that because events and activities can be set to any length up to an hour, so it’s perfect for setting up classroom periods.
Got a Mac, iPhone or Android, but are always late for classes, meetings and parent conferences? 2Do can help with a rigid schedule that tells you what you should be doing. Utterly conventional in its look and feel, the system is both local and online with the ability to synchronize your schedule and too-do lists with Dropbox, CalDAV and iCloud as well as Toodledo.
It’s quick and easy to add items and you can create a task directly from an email, like a parent meeting. The program’s lists are deep and you can organize them into groups as projects, perfect for long term tasks like curriculum development or field trips. The best part is that 2Do is part nosey parent with the ability to continue to nag you until a task is finished.
Mac users can always have the moment’s pressing business in their faces with the included Widget that places items in a right pull out list. If you can’t always have your computer by your side, 2Do can print its lists the way they look on-screen. Unlike some of the others here, 2Do is not free, with Mac programs costing $50 and those for Android or iOS devices, $10 and $15. There is a three-week trial, but nothing for PCs.
Google Suite Calendar
It may not have the features and slick widgets of the others, but Google’s Calendar integrates well with email. For good or bad, Calendar is part of the Google ecosystem that bases everything off of a Gmail email account.
In addition to showing your daily schedule, Calendar can set up events from Hangouts and see if infrastructure items –- like projector carts or the computer lab -– are available. Best of all, Calendar lets you coordinate calendars of others and search for free time when you have a must-finish task. You can move your present calendar from iCal, Outlook or Exchange directly and publish your calendar online so your students know when they can contact you.
It works with anything that can run any of the most popular browsers and unlike some other Google products G Suite and the Calendar isn’t free and you can’t just buy the Calendar portion. The entire suite costs $5 a month with a business email account that has your school’s name or district as its domain. You also get unlimited video and voice calls as well as 25GB of storage space. If you move up it to the next level, $10 gets you a terabyte of storage space, advanced controls and a way to retain and archive every email ever written.
Finally, as more schools switch to inexpensive and rugged Chromebooks, the software is catching up. Wunderlist can help squeeze in an entire day without you raising a sweat. It’s three pane interface has the most pressing items front and center with details of any item on the right and your main categories on the left.
Best of all, Wunderlist actually works on just about any platform out there because there are versions of PCs, Macs, iOS, Android, Chromebooks as well as Windows Phones and Apple’s Watch. There’s one more: an online version does everything through a browser window. The basic app is free, but the Pro version costs $5 a month and allows you unlimited file sizes, break down large items into sub tasks and have the ability to assign some of them to others.