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Making Printing More Secure

M630The next time someone says that printers don’t need to be as secure as computers, ask them if they ever saw a confidential document (like a student’s progress report or even a class list with social security numbers) sitting in a printer’s output tray waiting for who-knows-who to read or take. At that point, they’re likely to get the importance of ensuring that every printer needs to be secure. A case in point is HP’s workgroup-oriented LaserJet Enterprise Flow MFP M630 department-class printer. It can be shared by around 10 or 15 classes and can not only pump out up to 60-pages-per-minute, has a 100-page document feeder and can handle up to about 28,000 pages per month.

The key is that it has 200 security settings intended to keep data and information where it belongs. From requiring pull printing and signed firmware updates to its encrypted hard drive you can easily lock out its USB port. In addition to a built-in Trusted Platform Module (TPM), the M630 has an 8-inch touch-screen and pull-out keyboard that can be used to update settings or enter a password.

The Classroom Document Center

MFC-L9550cdw-leftWith all it does, Brother’s MFC-L9550CDW color laser all-in-one is one of the school-year’s best bargains. At $800, the printer is really a document creation and printing center with the ability to not only securely print, scan and fax locally but can print from and send scans to a variety of online storage systems. Able to print, scan and copy both sides of the sheet, the MFC-L9550CDW has a Near Field Communications reader for authentication and a 4.85-inch touch screen to control the device.  

Sharp Documents without the Laser

WorkForce WF_5690_Head On w_ print sampleSchools don’t need to splurge on laser printers anymore because Epson’s PrecisionCore technology produces comparable quality and speed at a lower price using less electricity. For instance, the top of the line $400 WorkForce Pro WF-5690 is an all-in-one multifunction printing system that delivers 20-pages per minute of output, allows duplex printing and its paper tray can hold a whole ream at a time.

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Disclaimer: The opinions expressed in Tech Tools are strictly those of the author and do not reflect the opinions or endorsement of Scholastic, Inc.